Disclosure obligations

Registered organisations, branches and officers must disclose information about relevant remuneration and non-cash benefits of office holders and payments made to related parties and declared persons or bodies to the Registered Organisations Commission (the ROC) and their members. This is called an officer and related party disclosure statement.

A template statement is available to assist organisations with making these disclosures.

What to disclose

Office holders must disclose to the organisation or branch:

  • details of remuneration from certain boards and related parties, and
  • information about material personal interests in the affairs of the organisation or branch.

A registered organisation and its branches must prepare an officer and related party disclosure statement which discloses:

  • the identity of the office holders ranked no lower than fifth by remuneration paid to them in the previous financial year, including remuneration from certain boards and related parties
  • the relevant remuneration of the top ranked office holders
  • the value and type of non-cash benefits received by the top ranked office holders, and
  • payments made by the organisations or branch to related parties and declared persons or bodies.

There are some exceptions to the requirement to disclose. To find out more about the disclosure obligations of officers, organisations and branches please see our Guidance Note for disclosures required by office holders (PDF 433.5KB) and our Guidance Note for disclosures required by organisations and branches (PDF 427.9KB).

A registered organisation can apply to the ROC for an alternative disclosure arrangement in certain circumstances. To find out more about alternative disclosure arrangements please see the Disclosures Fact Sheet (PDF 301.8KB).

When to disclose

Organisations and branches must create an officer and related party disclosure statement as soon as practicable after the end of the financial year. It must be provided to members and a copy lodged with the ROC within six months of the end of the financial year.

Office holders should disclose remuneration and new material personal interests as quickly as possible.  Alternatively a standing notice can be made.

Failure to make the disclosures in accordance with the required timeframes can attract fines.

How to disclose

You can use our Officer and Related Party template form (DOCX 28.2KB). To lodge with the ROC email the statement to regorgs@roc.gov.au.

Webinar

Officer and Related Party Disclosures - Webinar

Refresher for Officer and Related Party Disclosures - Webinar

Learn more

To learn more about disclosure requirements and possible exemptions, please contact the Registered Organisation Commission at regorgs@roc.gov.au, view the webinar or read the fact sheet.